Privacy Policy
Your privacy matters to us. Here's how we collect, use, and protect your personal information when you use Hexsoft Hub's creativity platform.
Information We Collect
When you visit our creativity platform, we collect information that helps us provide better services and enhance your learning experience. This includes both information you provide directly and data we gather automatically through your interactions with our platform.
- Personal details you provide during account registration, including your name, email address, and contact information
- Payment information when you enroll in our ethnic cuisine learning programs or purchase study materials
- Learning preferences, progress tracking, and course completion data to personalize your educational journey
- Communication records, including support tickets, feedback submissions, and program inquiries
- Technical information such as IP addresses, browser types, device identifiers, and usage patterns on our platform
- Cookies and similar tracking technologies that help us understand how you interact with our content
We only collect information that's necessary to provide our services effectively. You can control many aspects of data collection through your account settings and browser preferences.
How We Use Your Information
Your information helps us create a more personalized and effective learning environment. We're committed to using your data responsibly and only for legitimate business purposes that benefit your experience on our platform.
We use collected information to process your enrollments in learning programs, deliver study materials, track your progress through various ethnic cuisine courses, and provide customer support when you need assistance. Additionally, we analyze usage patterns to improve our content and develop new educational resources that better serve our community's interests.
Communication is another key use of your information. We'll send you important updates about your courses, notify you of new content releases, and occasionally share relevant opportunities that might interest you. You always have control over these communications and can adjust your preferences at any time.
For security purposes, we monitor platform activity to protect against unauthorized access, prevent fraud, and ensure a safe learning environment for all users. This helps us maintain the integrity of our educational platform while protecting your personal information.
Information Sharing and Disclosure
We don't sell your personal information to third parties. However, there are specific circumstances where we may share your data to provide our services or comply with legal requirements.
- Service providers who help us operate our platform, process payments, or deliver educational content - all bound by strict confidentiality agreements
- Educational partners when you specifically enroll in collaborative programs or request materials from external sources
- Legal authorities when required by law, court orders, or to protect our rights and the safety of our users
- Business successors in the unlikely event of a merger, acquisition, or sale of business assets, with continued privacy protections
Before sharing information with any third party, we evaluate whether it's necessary for providing our services and ensure appropriate privacy protections are in place. We never share more information than absolutely necessary for the specific purpose.
Data Security and Protection
Protecting your information is a top priority. We implement multiple layers of security to safeguard your personal data against unauthorized access, alteration, disclosure, or destruction.
Our technical safeguards include encrypted data transmission, secure servers hosted in protected facilities, regular security audits, and access controls that limit who can view your information. We use industry-standard SSL encryption for all data transfers and maintain strict protocols for data handling by our team members.
While we implement strong security measures, no system is completely immune to threats. We continuously update our security practices and will notify you promptly if any security incident affects your personal information.
You also play an important role in protecting your information. Keep your account credentials secure, log out of shared devices, and contact us immediately if you notice any suspicious activity on your account.
Your Privacy Rights and Choices
You have significant control over your personal information and how we use it. Understanding these rights helps you make informed decisions about your privacy on our platform.
- Access your personal information and request copies of data we hold about you
- Correct inaccurate information or update your profile details at any time through your account settings
- Delete your account and associated personal information, subject to legal retention requirements
- Opt out of marketing communications while continuing to receive essential service-related messages
- Request information about how we use your data and who we share it with
- Object to certain types of data processing or request limitations on how we use your information
To exercise any of these rights, contact our privacy team using the information provided below. We'll respond to your request within 30 days and may need to verify your identity before processing certain requests to protect your security.
Data Retention and Storage
We retain your information only as long as necessary to provide our services, comply with legal obligations, and resolve any disputes. Different types of information have different retention periods based on their purpose and legal requirements.
Account information and learning progress data are kept while your account remains active and for a reasonable period afterward to allow account reactivation. Payment information is retained according to financial record-keeping requirements, typically seven years from the transaction date.
Communication records and support tickets are kept for three years to help us improve our services and resolve any follow-up questions. Technical logs and analytics data are typically retained for one year unless longer retention is required for security purposes.
When we no longer need your information, we securely delete or anonymize it according to industry best practices. Some information may be converted to anonymous statistical data that can't be linked back to you personally.
International Data Transfers
As a Malaysia-based platform serving users globally, we may transfer your information to countries outside Malaysia for processing and storage. We ensure appropriate safeguards are in place for all international data transfers.
When transferring data internationally, we use standard contractual clauses approved by relevant authorities, ensure our partners maintain adequate data protection standards, and implement additional security measures where necessary. Your privacy rights remain protected regardless of where your data is processed.
We regularly review our international transfer practices and update our safeguards to meet evolving privacy standards and regulations.
Children's Privacy
Our platform is designed for users aged 16 and older. We don't knowingly collect personal information from children under 16 without parental consent. If you're a parent or guardian and believe your child has provided us with personal information, please contact us immediately.
If we discover we've inadvertently collected information from a child under 16 without proper consent, we'll delete that information promptly. Parents and guardians can contact us to review, update, or delete their child's information if applicable.
Cookies and Tracking Technologies
We use cookies and similar technologies to enhance your browsing experience, remember your preferences, and analyze how you use our platform. These small data files help us provide personalized content and improve our services.
Essential cookies are necessary for basic platform functionality, such as maintaining your login session and security features. These cannot be disabled without affecting your ability to use our services. Analytics cookies help us understand user behavior and improve our content, while preference cookies remember your settings and customizations.
You can control cookie settings through your browser preferences, though disabling certain cookies may limit some platform features. We also respect "Do Not Track" signals where technically feasible.
Updates to This Privacy Policy
We may update this privacy policy periodically to reflect changes in our practices, technology, or legal requirements. When we make significant changes, we'll notify you through email or prominent notices on our platform before the changes take effect.
Minor updates that don't substantially affect your rights may be posted without advance notice. We encourage you to review this policy periodically to stay informed about how we protect your privacy. The date of the last update is always displayed at the bottom of this policy.
Continued use of our platform after policy updates constitutes acceptance of the revised terms. If you disagree with changes, you can close your account before the updates take effect.
Contact Us About Privacy
If you have questions about this privacy policy or how we handle your personal information, we're here to help. Contact our privacy team at [email protected] or reach us at our office:
S06 & 07, Empire Subang Shopping Gallery
Jalan SS16/1, 47500 Subang Jaya
Selangor, Malaysia
Phone: +60380814696